We are very pleased about your interest in our company. Data protection is of a particularly high priority for the management of admeritia GmbH. The use of our website is possible without any indication of personal data. However, if a data subject wants to use special services of our enterprise via our website, processing of personal data could become necessary. If processing of personal data is necessary and there is no other legal basis for such processing, we will generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the country-specific data protection regulations applicable to us. By means of this data protection declaration, our enterprise would like to inform the public about the type, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of their rights by means of this data protection declaration.

As the controller, the admeritia GmbH has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed by the company.

1. Definitions

Our data protection declaration is based on the terms used in the General Data Protection Regulation (GDPR). Our data protection declaration should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this privacy policy:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Processing

Processing is any operation related to personal data, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

c) Profiling

Profiling is any form of automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to an individual, in particular to analyse or predict aspects relating to that individual's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour or location.

2. Name and address of the person responsible for the processing

The responsible party within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:

admeritia GmbH
Elisabeth-Selbert-Str. 1
40764 Langenfeld
Deutschland

Tel. +49 (2173) 20363-0
Fax +49 (2173) 20363-29

Email: info-at-admeritia.de
Website: https://www.admeritia.de

3. Name and address of the data protection officer

Our data protection officer is:

Peter Breidbach
Elisabeth-Selbert-Str. 1
40764 Langenfeld
Deutschland

Tel.: +49 1523 6914677

Email: peter.breidbach@admeritia.de

You can contact our data protection officer directly at any time with all questions and suggestions regarding data protection.

4. Data processing

1. general

a) Collection of general data and information on our website

Our website collects a series of general data and information with every call. This general data is stored in the server's log files and includes the following information:

• • Full IP address
  • time and method of the call
  • called URL
  • Version of the HTTP protocol used
  • Result value of the call
  • Size of the call in KByte
  • Page from which this page was called (only for referrer link)
  • Information on the browser and operating system used

All these data are without direct personal reference. Personal data such as your name, address, telephone number or e-mail address are not collected.

The processing of this information is in our legitimate interest in accordance with Art. 6 Para. 1 lit.f GDPR and is rather required to:

• • to deliver the contents of our website correctly
  • to ensure the permanent functionality of our information technology systems and the technology of our website
  • to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack

This anonymously collected data and information is therefore evaluated by us on the one hand statistically and on the other hand with the aim of increasing data protection and data security in our company.

The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

b) Data protection in applications and in the application procedure

We collect and process the personal data of applicants for the purpose of handling the application process. The processing can also be done electronically. This is particularly the case if an applicant sends us the relevant application documents electronically, for example by email. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If, on the other hand, we do not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision. The legal basis for this processing is Article 6 (1) (b) GDPR in conjunction with Section 26 BDSG.

c) Contact with customers and interested parties

We collect and process the personal data of customers, interested parties and their employees for the purpose of initiating or processing contracts and for carrying out our business activities. In this context, we maintain and manage contact data of customers, interested parties and their employees in our customer relationship management system.

Furthermore, we offer interested parties the possibility to arrange a pre-contractual consultation appointment with our consultants via the website "Calendly". For this purpose, it is necessary that you provide your name and e-mail address at Calendly in a suitable place.

The processing of personal data carried out by Calendly is described here: https://calendly.com/de/privacy

The legal basis for this processing is Art. 6 para. 1 lit.f GDPR if the customers and interested parties are natural persons and Art. 6 para. 1 lit.f GDPR if they are employees of the customers and interested parties.

d) Security briefing dispatch

We offer you the opportunity to keep up to date with information on IT and OT security by registering for our security briefing using a double opt-in procedure.

2. Your data

In this context, we use the CleverReach tool from CleverReach GmbH & Co. KG and collect the following personal data from you:

• • Your email address
  • Your surname and first name (optional)
  • A read receipt of the respective e-mail sent
  • The internet browser used to access the web view of the security briefing
  • The device through which you last opened the security briefing
  • The links contained in the newsletter which you opened
  • The location from which you opened the security briefing
  • Your IP address

3. Deletion

Security Briefing registrations that are not confirmed as part of the double opt-in procedure will not result in any e-mails being sent to the e-mail address provided. This email address will be deleted two weeks after registration, provided that no confirmation has taken place within the scope of the double opt-in procedure during this period.

If you no longer wish to receive e-mails from us, you have the option of unsubscribing from the Security Briefing mailing at any time. To do so, simply follow the link in the footer of the last e-mail you received via this channel or click directly on the following link: https://seu2.cleverreach.com/f/255258-251557/wwu/. We will then delete all personal data processed about you within one week.

4. Web view

You also have the option of displaying a web view of the e-mail received. This web view is also provided by CleverReach GmbH & Co. KG. For more information on the processing of your personal data there, please refer to the CleverReach privacy policy. https://www.cleverreach.com/en/privacy-policy/

e) Security Engineering Tool

We collect and process personal data in the context of providing the Security Engineering Tool (SET) at https://www.set.admeritia.de.

For the purpose of creating a user account and for a secure login, we collect and process the following personal data.

• • Your email address
  • Your surname and first name
  • Your username and password
  • Your company affiliation

This processing is carried out on the basis of Art. 6 para. 1 lit.f GDPR in our legitimate interest. Thus, user accounts are exclusively provided for employees of customers and interested parties of admeritia. These user accounts therefore serve the provision of services or customer acquisition by admeritia.

In addition, your activities when using SET, such as selecting certain views, languages ​​or functions, are logged. This processing is also carried out on the basis of Art. 6 Paragraph 1 lit. f GDPR in our legitimate interest, which consists in the identification of malfunctions with the purpose of eliminating them and in the general optimization of SET.

In addition, the following information is logged for the purpose of tracking usage and identifying any associated payment obligations of the user:

• • First call of a project in the Security Engineering Tool in a calendar month
  • Date and time of the call
  • Call with read or write permissions
  • Project that has been accessed

The pursuit of the above-mentioned purpose is also in our legitimate interest and is therefore also based on Art. 6 para. 1 lit f. DSGVO.

Your personal data can only be viewed by the admeritia administration staff and it is processed exclusively by admeritia and on its own information systems.

f) Video conference solutions

1. GoToMeeting

We collect and process personal data as part of the use of the GoToMeeting video conferencing solution licensed by us. The following personal data is collected from the participants in the respective video conference:

• • Your first and last name (if provided by you)
  • Your email address (if you have given us one)
  • Audio and video broadcasts that show you (if activated by you)
  • Contents of your screen (if activated by you)

This information is visible to all participants in the video conference.

This personal data is processed for the purpose of fulfilling or initiating contractual agreements with you in accordance with Article 6 (1) (b) GDPR or in our legitimate and mutual interest in accordance with Article 6 (1) (f) GDPR.

In addition, GoToMeeting creates minutes of all written exchanges between the participants of a video conference within the scope of the chat function and saves them on the organizer's device. This explicitly includes not only messages sent to the organizer or all participants in the context of the chat, but also messages that are sent to individual participants. We ask you to take this into account when using the chat function.

The chat logs are used by us exclusively for documentation or as a data backup of the meeting content in the context of our legitimate interest in accordance with Art. 6 Paragraph 1 lit. f GDPR.

2. Microsoft Teams

We collect and process personal data when using the Microsoft Teams video conferencing solution licensed by us. The following personal data is collected from the participants in the respective video conference:

• • Your first and last name (if provided by you)
  • Your email address (if you have given us one)
  • Audio and video broadcasts that show you (if activated by you)
  • Contents of your screen (if activated by you)

This information is visible to all participants in the video conference.

This personal data is processed for the purpose of fulfilling or initiating contractual agreements with you in accordance with Article 6 (1) (b) GDPR or in our legitimate and mutual interest in accordance with Article 6 (1) (f) GDPR.

In addition, MS Teams automatically creates an attendance report that can be viewed by the organizer of the respective video conference with the following information:

• • Full name
  • Time of joining and leaving the video conference
  • Role in the meeting (organizer, speaker, guest)

The attendance reports are used by us exclusively to document the participants in meetings within the framework of our legitimate interest in accordance with Art. 6 Para. 1 lit. f GDPR.

g) Webinar solutions

1. Your registration and login

If you participate in a webinar conducted by us in the GoToWebinar webinar solution licensed by us, we collect and process the following personal data from you as part of your registration for and your participation in the event:

• • your first and last name
  • Your specified email address
  • The date of your registration
  • The time when you join the event
  • The time at which you leave the event
  • The source of the registration link you used
  • A confirmation that a registration link sent to you has been clicked

This information is processed by us so that you can take part in our events and so that their content can be adapted to the participants. They are only visible to the organizer of the event.

This personal data is processed for the purpose of fulfilling or initiating contractual agreements with you in accordance with Article 6 (1) (b) GDPR or in our legitimate and mutual interest in accordance with Article 6 (1) (f) GDPR.

2. Your questions during an event

If you want to ask questions to the organizer during one of our events, you can do this via audio transmission and only audible to the organizer. If necessary, the organizer repeats your question and gives your name to all participants in the event.

If an audio and video recording of the event takes place, this will be displayed to you in the webinar solution. The question repeated by the organizer and your name are then part of this recording. It is possible for you to ask questions anonymously so that your name is not recorded or communicated to the other participants.

The organizer will also receive a summary of all written questions after the event, so that unanswered questions can be clarified after the event.

The processing of this personal data takes place to improve the understanding of the content of the event and is in our legitimate and possibly mutual interest according to Art. 6 Para. 1 lit. f GDPR.

3. Evaluation of the webinar content and the interest of the participants

For the purpose of obtaining direct feedback on the quality and interest of the participants in the content of the event and its corresponding target group-oriented adaptation, we also process the following information from you:

• • The length of time the webinar application was active or in the foreground on your device during your participation

This information is only visible to the organizer of the event.

The processing of this personal data is in our legitimate interest according to Art. 6 Para. 1 lit. f GDPR.

5. Routine deletion and blocking of personal data

We process and store your personal data only for the period necessary to achieve the storage purpose or if this has been provided for by the European directives and regulations or another legislator in laws or regulations that apply to us.

If the storage purpose no longer applies or if a prescribed storage period expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

6. Your rights

a) Right to information

You have the right to receive free information about the personal data stored about you and a copy of this data from us at any time.

You also have a right to information as to whether personal data has been transmitted to a country outside the EU or to an international organization. If this is the case, you also have the right to receive information about the appropriate guarantees in connection with this transmission.

If you would like to make use of this right to information, you can contact our data protection officer at any time.

b) Right to rectification

You have the right to request the immediate correction of incorrect personal data concerning you. Furthermore, you have the right, taking into account the purposes of the processing, to request the completion of incomplete personal data - also by means of a supplementary declaration.

If you would like to exercise this right to correction, you can contact our data protection officer at any time.

c) Right to deletion ("right to be forgotten")

You have the right to demand that we delete the personal data concerning you immediately if certain reasons apply and if processing is not necessary.

If you would like to have personal data stored by us deleted, you can contact our data protection officer at any time. He will examine your request and, if necessary, arrange for the deletion request to be met.

If the personal data has been made public by us and our company, as the person responsible, is obliged to delete the personal data in accordance with Art. 17 Para. 1 GDPR, we will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs to inform other persons responsible for data processing who process the published personal data that the data subject has requested the deletion of all links to this personal data or of copies or replications of this personal data from these other persons responsible for data processing, insofar as processing is not necessary. Our data protection officer will arrange the necessary in individual cases.

d) Right to restriction of processing

You have the right to demand that we restrict processing if certain conditions are met.

If you would like to request the restriction of personal data stored by us, you can contact our data protection officer at any time. He will then examine your request and, if necessary, arrange for the processing to be restricted.

e) Right to data portability

You have the right to receive the personal data concerning you, which has been provided by us, in a structured, common and machine-readable format. You also have the right to transfer this data to another person responsible without hindrance from admeritia GmbH to whom the personal data was provided, provided that the processing is based on the consent in accordance with Art. 6 Para. 1 Letter a GDPR or Art. 9 Paragraph 2 letter a GDPR or on a contract in accordance with Article 6 paragraph 1 letter b GDPR and the processing is carried out using automated procedures, unless the processing is necessary for the performance of a task that is in the public interest or in the exercise of public authority which has been assigned to us.

Furthermore, when exercising your right to data portability in accordance with Art. 20 Paragraph 1 GDPR, you have the right to have the personal data transmitted directly from us to another person responsible, as far as this is technically feasible and provided that this is not the case The rights and freedoms of other people are impaired.

You can contact our data protection officer at any time to assert your right to data portability.

f) Right to object

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of personal data relating to you, which is based on Article 6 (1) (e) or (f) GDPR. This also applies to profiling based on these provisions.

In the event of an objection, we will no longer process the personal data unless we can demonstrate compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

To exercise the right to object, you can contact any employee or our data protection officer directly. You are also free, in connection with the use of information society services, regardless of Directive 2002/58 / EC, to exercise your right of objection by means of automated procedures in which technical specifications are used.

g) Automated decisions in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - which has legal effect on you or similarly significantly affects you, unless the decision is for the conclusion or performance of a contract between you and admeritia GmbH is required, or is permissible on the basis of legal provisions of the Union or the member states of the EU that apply to us and these legal provisions contain appropriate measures to safeguard your rights and freedoms as well as your legitimate interests or are made with your express consent.

If the decision is necessary to conclude or fulfill a contract between you and admeritia GmbH or if it is made with your express consent, we will take appropriate measures to safeguard your rights and freedoms and your legitimate interests, including at least the right to obtain of the intervention of a person on our part, to express our own point of view and to contest the decision.

If you would like to assert your rights with regard to automated decisions, you can contact our data protection officer at any time.

h) Right to withdraw consent under data protection law

You have the right to withdraw your consent to the processing of personal data at any time.

If you would like to assert your right to withdraw your consent, you can contact our data protection officer at any time.

7. Legal basis for processing

Art. 6 Paragraph 1 Letter a GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfill a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 Paragraph 1 Letter b GDPR. The same applies to processing operations that are required to carry out pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, for example to fulfill tax obligations, the processing is based on Art. 6 Paragraph 1 Letter c GDPR. In rare cases, it may be necessary to process personal data in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were injured and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 Paragraph 1 Letter d GDPR. Ultimately, processing operations could be based on Art. 6 Paragraph 1 Letter f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the person concerned do not prevail. If the processing of personal data is based on Article 6 Paragraph 1 Letter f GDPR, our legitimate interest is the conduct of our business activities for the benefit of all our employees and our shareholders.

8. Duration for which the personal data are stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the period has expired, the relevant data is routinely deleted, provided that it is no longer required for contract fulfillment or contract initiation.

9. Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision

We explain to you that the provision of personal data is in part required by law (e.g. tax regulations) or can also result from contractual regulations (e.g. information on the contractual partner). In order to conclude a contract, it may sometimes be necessary for a data subject to provide us with personal data that we subsequently have to process. For example, the data subject is obliged to provide us with personal data when our company concludes a contract with them. Failure to provide personal data would mean that the contract could not be concluded with the person concerned. Before the person concerned provides personal data, the person concerned must contact one of our employees. Our employee explains to the person concerned on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.

10. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.